Make a recurring task easier to run

I build automations, produce explainer videos and review workflows for people who want practical help getting the work done.

Caelith Labs is my freelance trade name. You work directly with me, from scoping to handover.

Who this is for

You run a business, own an operational process or can bring the person who approves the work. You have something specific to improve: enquiries getting lost, information copied between tools, a recurring report, or a product that needs a clear video explanation.

You may know how to build it yourself and still want someone to scope and deliver it.

This is not a fit if you want guaranteed sales, guaranteed time savings, a free custom build or ongoing support without an agreed scope. I do not take regulated EU fund-manager, fund-administration or AIFMD compliance-tool work through Caelith Labs.

What I can help with

Automation build I connect the tools you already use so a defined task can move from input to result. That might mean turning an enquiry into a CRM record, collecting missing documents or preparing a recurring report. The scope includes checks, exception handling and a written handover.

Content-video production I turn a product, workflow or technical idea into a video that explains it clearly. The proposal defines the research, script, visuals, voice, revisions, usage rights and finished files. You approve the content before it is published. I do not promise views or sales.

Advisory audit I examine how a workflow operates, where it breaks and what would be worth changing. You receive a written assessment and an ordered plan. Sometimes the useful answer is to simplify the process before adding software.

An example I operate: Vektor's comment-to-DM funnel

Vektor is my own short-video project. A viewer comments a keyword to request a resource. The funnel asks them to follow the account, then sends the resource link by direct message.

For the ROUTINES campaign, the recorded results in the 14-day window ending 1 November 2026 were:

Source: Vektor's operating scoreboard, “Funnel conversion per film”, dated 1 November 2026, reporting the funnel worker's counters. The singular keyword alias repeats the same campaign and is counted only once.

The weak spot is the follow step. Of the 217 follow requests, only 98 reached recorded link delivery. That leaves 119, about 55%, without a recorded delivery in this window. The step lost over half on this measure; the table does not establish whether each missing delivery came from abandonment, a delay or a technical failure.

Page opens are recorded separately. They exceed deliveries here, so I do not present them as unique people or a conversion rate from delivered messages.

This is evidence of a system I operate on my own project. It is not a client result or proof of sales. For time saved and revenue generated, there is no current number.

How an engagement works

Start with the task. Share your name, email and what you want to automate or make. Everything else is optional. Once your request is saved, you can choose a free call.

Use the call to decide fit. In 30 minutes, I will ask how the task works now, what a useful result would look like and what could prevent delivery. A call does not commit you to a project.

Agree the scope in writing. Before work starts, the proposal sets out the deliverables, fixed fee, acceptance checks, exclusions, dependencies and payment terms. I confirm the proposal date on the call.

Build, review and hand over. I show the work as it develops, check it against the agreed criteria and hand over the agreed files and operating instructions. New scope needs a written agreement. Ongoing care is optional.

What it costs

I quote a fixed fee for an agreed scope. These are the standard automation prices currently displayed on the public site, checked against its source on 1 November 2026:

The listed advisory audit is EUR 1,500 for a week of assessment and a written roadmap. A narrower, written review of one workflow is listed at EUR 199; it is a separate paid service from the free admin checklist.

Content-video production is quoted after scoping. The fee is agreed in the proposal.

The dates in your proposal depend on the agreed scope, access and availability. The proposal also specifies any applicable tax, software or usage costs and the payment schedule before you accept it.

Questions before getting in touch

Is Vektor a client case study?

No. It is my own project. The figures above describe its recorded funnel activity and limitations. A separate, approved client testimonial is available on the homepage.

Can I start with advice instead of a build?

Yes. An audit can help define the problem before a build is considered. It has its own deliverables and fee. I do not assume you need to buy implementation afterwards.

Do I need AI or new software?

Not necessarily. I start with the task and your existing tools. A simpler process or a conventional automation may be enough.

What happens after handover?

You receive the agreed files, documentation and access. The proposal explains ownership, any third-party licences and the support included. Additional work or ongoing care is agreed separately.

Is this available outside Germany?

The first call can be remote. I confirm language, time zone, access and contracting requirements before accepting work. Being able to book a call does not mean I can accept every project.

Bring one task you want to improve

Tell me what you want to automate or make →

Share one task in a few words. I reply personally, usually within one working day.

Prefer email? Contact Caelith Labs.

Still exploring? Open the free admin audit.